PRIVACY POLICY
Please see the following links for:
Last updated on 18 OCTOBER 2019
Welcome to the privacy policy (the “Privacy Policy”) of:
Audio Inspired Running Ltd (company number 05606702) of 2 Ambleside Avenue, Streatham, London, SW16 6AD.
This Privacy Policy is issued on behalf of the Audio Inspired Running Ltd so when We refer to “We”, “Us” or “Our” in this Privacy Policy, We are referring to Audio Inspired Running Ltd responsible for processing your data.
We respect your privacy and are committed to protecting your personal data. This Privacy Policy will inform you as to how We look after your personal data when you visit Our websites at:
This Privacy Policy is provided in a layered format so you can click through to the specific areas set out below. Alternatively you can contact us to receive a PDF version. Please also use the Glossary to understand the meaning of some of the terms used in this Privacy Policy.
Full name of legal entity: | RUNFEST LIMITED |
Name or title of DPO: | Tom Bedford |
Email address: | tom@richmondrunningfestival.com |
Postal address: | Runfest Ltd, Suite A, The Causeway, Teddington, Middlesex, tw110he |
Telephone number: | 0203 602 4244 |
Purpose/Activity | Type of data | Lawful basis for processing including basis of Legitimate Interest | Retention period (not exceeding) |
To apply to participate, or participate, or to organise a team, in any of Our events | (a) Identity Data (b) Contact Data (c) Transaction Data (d) Technical Data (e) Profile Data (f) Marketing and Communications Data |
(a) Performance of a Contract with you (b) Legitimate Interests (We need this data to be able to allow you to participate in Our events and to stage Our events). |
5 years from last application to participate |
To facilitate and publish the results of Our events | (a) Identity Data (b) Profile Data |
(a) Legitimate Interests (We need the ability to publish and store the results, rank individuals, challenge results after the Specific Event and keep a historic log of this data all for the purpose of staging the event(s) and for archival and historic research. This also allows participants to rank themselves against other participants). | In perpetuity |
To televise, film and/or otherwise record Our events and to take photographs and record footage of Our events | (a) Identity Data | (a) Legitimate Interests (We need the ability to publish, display, sell and distribute Our events by means of film, television, radio, print media, internet, publicity material or any other media now or in the future). | In perpetuity |
To invite you to participate, and for you to participate, in Our Hospitality | (a) Identity Data (b) Contact Data (c) Marketing and Communications Data |
(a) Performance of a Contract with you. (b) Legitimate Interests (We need this data to be able to give you the option to attend, and to provide you with, high-quality hospitality). |
3 years since the last invitation or purchase, whichever is later |
To volunteer for Our events | (a) Identity Data (b) Contact Data (c) Profile Data (d) Marketing and Communications Data |
(a) Performance of a Contract with you (b) Legitimate Interests (We need this data to be able to allow you to participate in Our events and to stage Our events). (c) Necessary to Comply with a Legal or Regulatory Obligation (including security and safety at Our events and tax purposes). |
3 years since your last application to volunteer |
To provide your services on a casual labour basis to Us | (a) Identity Data (b) Contact Data (c) Financial Data (d) Transaction Data (e) Profile Data (f) Marketing and Communications Data |
(a) Performance of a Contract with you (b) Legitimate Interests (We need this data to be able to allow you to participate in Our events and to stage Our events). (c) Necessary to Comply with a Legal or Regulatory Obligation (including security and safety at Our events and tax purposes). |
7 years since you applied for your last role |
To be included on Our media lists | (a) Identity Data (b) Contact Data (c) Marketing and Communications Data |
(a) Legitimate Interests (We need this data to be able to enable Our events to be covered in the media). | 3 years |
To be a partner, sponsor or supplier or potential partner, sponsor or supplier of or to Us or Our events | (a) Identity Data (b) Contact Data (c) Financial Data (d) Transaction Data (e) Marketing and Communications Data |
(a) Performance of a Contract with you (as Our partner, sponsor or supplier) (b) Legitimate Interests (We need this data to be able to contact you about becoming a partner, sponsor or supplier to allow you to become officially associated with Us or Our event(s)). (c) Necessary to Comply with a Legal or Regulatory Obligation (including for tax purposes). |
6 years after the end of any contract (if any) or 6 years from the last correspondence about being a potential partner, sponsor or supplier |
To be a medical professional including doctor, podiatrist and physiotherapist at one of Our events | (a) Identity Data (b) Contact Data (c) Marketing and Communications Data |
(a) Performance of a Contract with you (b) Legitimate Interests (We need this data to be able to allow you to provide your services at Our events, to ensure that you are adequately qualified and to ensure that We have the requisite number of medical professionals at Our events). (c) Necessary to Comply with a Legal or Regulatory Obligation (including for tax and insurance purposes). |
6 years from the date of the last event you assisted with |
To be a Golden Bond, Silver Bond or other Charity contact or to apply to be part of Our charity ballots | (a) Identity Data (b) Contact Data (c) Financial Data (d) Transaction Data (e) Marketing and Communications Data |
(a) Performance of a Contract with you (b) Legitimate Interests (We need this data to be able to provide you with the benefits of being a bond holder or charity contact and to ensure that you remain on the waiting list if you are on such list). |
6 years after the expiry of your Bond or last application to be an official charity For as long as those remain on the waiting list wish to remain there |
To attend one of Our events in any capacity that requires photographic accreditation (not otherwise dealt with in this table) | (a) Identity Data (b) Contact Data |
(a) Legal Obligation (b) Performance of a Contract with you (c) Legitimate Interests (We need this for security reasons). |
6 years after the last time you were accredited |
To apply to participate in our events if you are under 13 years of age | (a) Identity Data (b) Contact Data |
(a) Consent (parental consent either obtained by Us or via a third party). (b) Legitimate Interests (to allow minors to participate in Our events, please see paragraph 4.12 below). |
5 years from last application to participate or until you reach the age of 13, whichever occurs sooner |
To register you as a new customer (not otherwise dealt with in this table) | (a) Identity Data (b) Contact Data |
(a) Performance of a Contract with you (b) Legitimate Interests (to provide you with customer services). |
3 years from last registration as a customer or last interaction with Us as a customer, whichever is later |
To process and deliver your order including: (a) Manage payments, fees and charges; and (b) Collect and recover money owed to Us |
(a) Identity Data (b) Contact Data (c) Financial Data (d) Transaction Data (e) Marketing and Communications Data |
(a) Performance of a Contract with you (b) Necessary for Our Legitimate Interests (to recover debts due to Us) (c) Necessary to Comply with a Legal or Regulatory Obligation (including for tax and consumer protection purposes). |
6 years from order completion |
To manage Our relationship with you which will include: (a) Notifying you about changes to Our terms or Privacy Policy (b) Asking you to leave a review or take a survey (c) dealing with any complaints and responding to feedback |
(a) Identity Data (b) Contact Data (c) Profile Data (d) Marketing and Communications Data |
(a) Performance of a Contract with you (b) Necessary to Comply with a Legal or Regulatory Obligation (c) Necessary for Our Legitimate Interests (to keep Our records updated and to study how customers use Our products/services) |
6 years from last correspondence |
To enable you to partake in a prize draw, competition or complete a survey | (a) Identity Data (b) Contact Data (c) Profile Data (d) Usage Data (e) Marketing and Communications Data |
(a) Performance of a Contract with you (b) Necessary for Our Legitimate Interests (to study how customers use Our products/services, to develop them and grow Our business) |
3 years from prize draw, competition or survey |
To administer and protect Our business and the Site (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) | (a) Identity Data (b) Contact Data (c) Technical Data |
(a) Necessary for Our Legitimate Interests (for running Our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise) (b) Necessary to Comply with a Legal or Regulatory Obligation |
3 years from collection of data |
To deliver relevant Site content and advertisements to you and measure or understand the effectiveness of the advertising We serve to you | (a) Identity Data (b) Contact Data (c) Profile Data (d) Usage Data (e) Marketing and Communications Data (f) Technical Data |
(a) Necessary for Our Legitimate Interests (to study how customers use Our products/services, to develop them, to grow Our business and to inform Our marketing strategy) | 3 years from collection of data |
To use data analytics to improve the Site and Our products/services, marketing, customer relationships and experiences | (a) Technical Data (b) Usage Data |
(a) Necessary for Our Legitimate Interests (to define types of customers for Our products and services, to keep the Site updated and relevant, to develop Our business and to inform Our marketing strategy) | 3 years from collection of data |
To make suggestions and recommendations to you about goods or services that may be of interest to you (including where you have applied via the ballot for a place at one of Our events or where your image is captured by our official photographer at one of Our events) | (a) Identity Data (b) Contact Data (c) Technical Data (d) Usage Data (e) Profile Data |
(a) Necessary for Our Legitimate Interests (to develop Our products/services and grow Our business and to provide you with the opportunity to purchase goods that commemorate your participation in one of Our events (such as an official photograph)) | 3 years from last unsuccessful ballot application or 3 years from last participation in one of Our events, whichever is later |
For event logistics and operational purposes (including emergency service access routes, personal care plans and public access routes) | (a) Identity Data (b) Contact Data |
(a) Necessary for Our Legitimate Interests (for ensuring that the event logistics are in place to ensure successful staging of Our events) (b) Necessary to Comply with a Legal or Regulatory Obligation (safety and security and insurance) |
3 years from the event to which the data relates |